The Fryderyk Chopin Institute The Fryderyk Chopin Institute

Statute Statute

DIRECTIVE NO. 20 OF THE MINISTER OF CULTURE [1]

dated July 21, 2005 on the granting of statute to the Fryderyk Chopin Institute on the basis of art. 13 paragraph 1 of the Act on organizing and conducting of cultural activities of October 25,  1991 (Journal of Laws 2001 No. 13, Item 123, as amended [2]), it has been ordered as follows:

§ 1

The Fryderyk Chopin Institute, hereinafter referred to as the "Institute", is hereby granted the statute enclosed to this Directive.

§ 2

  1. As of August 1, 2005 the Programming Board, hereinafter referred to as the "Board" is established in the Institute, for the first term of office. The Board shall be a consultvie and advisory authority of the Institute, acting until December 31, 2006.

  2. The Programming Board shall be composed of the members of the Programming Board acting on the basis of Directive No. 8 of the Minister of Culture and National Heritage of May 25, 2001 on the granting of statute to the Fryderyk Chopin Institute (Official Journal of the Ministry of Culture No. 5, Item 15 and No. 9, Item 22), and all members of the Management Board of the Fryderyk Chopin Society.
  3. The Chairman of the Board shall be appointed by the Board from among its members at the first session convened by the Director.
  4. The Chairman of the Board, who manages its works, shall be appointed by the minister competent for the affairs of culture and national heritage, hereinafter referred to as the "Minister".
  5. The membership in the Board shall expire during its term of office in the following cases:
    1. resignation from the membership;
    2. due to illness permanently preventing performance of duties;
    3. due to violation of regulations of law in connection with the position held;
    4. death.
  6. In the case of expiry of membership in the Board, the Minister shall appoint the Board members in accordance with the provisions of section 2.
  7. The members of the Board shall not receive remuneration for the participation in its works.

§ 3

Directive No. 8 of the Minister of Culture and National Heritage of May 25, 2001 on the granting of statute to the Fryderyk Chopin Institute (Official Journal of the Ministry of Culture No. 5, Item 15 and No. 9, Item 22) shall lose its legal force.

§ 4

The Directive shall come into force as of the day of its signing, subject to the provisions of § 9 of the Annex referred to in § 1, which shall come into force as of January 1, 2007. 

Minister of Culture
[1] The Minister of Culture manages the state administration department - culture and protection of national heritage, on the basis of § 1. 2 of Directive of the Prime Minister of June 11, 2004 on the detailed scope of actions of the Minister of Culture (Journal of Laws No. 134, Item 1430).
[2] The amendments to the uniform text of the above-mentioned law were announced in the Journal of Laws 2002 No. 41, Item 364, 2003 No. 96, Item 874, No. 162, Item 1568 and No. 213, Item 2081, 2004 No. 11, Item 96 and No. 261, Item 2598 and 2005 No. 131, Item 1091.
Annex to Directive No. 20 of the Minister of Culture of July 21, 2005.

STATUTE OF THE FRYDERYK CHOPIN INSTITUTE

1. General provisions

§ 1

The Fryderyk Chopin Institute, hereinafter referred to as the "Institute", is a state culture institution acting on the basis of the Law of October 25, 1991 on organizing and conducting of cultural activities (Journal of Laws 2001, No. 13, Item 123), and the Law of February 3, 2001 on the protection of the heritage of Fryderyk Chopin (Journal of Laws No. 16, Item 168 [1]), and this Statute.

§ 2

  1. The seat of the Institute is in Warsaw.
  2. The Institute conducts its activities in the territory of the Republic of Poland.
  3. The Institute may conduct activity abroad.
  4. The Institute may establish subsidiaries, centers and specialized departments.

§ 3

The Institute has legal personality.

§ 4

The Institute is supervised by the minister competent for culture and protection of national heritage, hereinafter referred to as the "Minister".

§ 5

The Institute uses a round seal with the Polish national emblem in the center and the text: „the Fryderyk Chopin Institute" on the rim. 

2. Tasks of the Institute

§ 6

  1. The tasks of the Institute are set out in Article 5 of the Law of February 3, 2001 on the protection of the heritage of Fryderyk Chopin (Journal of Laws No. 16, Item 168).
  2. Such tasks are carried out in particular through:
    1. Organizing international and all-Polish Chopin piano competitions;
    2. Creation of a positive image of the country at an international scale through cultivation and protection of the heritage of Fryderyk Chopin - a person being a world symbol of top achievements of the European culture;
    3. ensuring a permanent presence of Chopin's music in the cultural life of the country, raising the level of its performance including but not limited to making the best concert creations available to the Polish and international public;
    4. aid granted to the best young musicians in development of international concert activities; raising the prestige of international Fryderyk Chopin piano competitions;
    5. promoting research issues in order to stimulate the interests of young academics in the issues regarding Chopin; creation of a program of record, musical notation and book publishing which would guarantee the recording and availability of the works of Fryderyk Chopin, its most outstanding performances, academic studies, works for the general public and applications for the purposes of education;
    6. integration and strengthening of circles engaged in the protection of Fryderyk Chopin's heritage including creation of a common base of premises, access to archives and center of updated information; stabilization of financing sources of specialized institutions and social organizations; regulation of property matters in relation to museum collections and historic buildings connected with Fryderyk Chopin;
    7. organization of a modern Fryderyk Chopin museum as a place meeting world museum standards, with a developed education program and promotion influence at an international scale;
    8. revitalization of endangered historic buildings connected with Fryderyk Chopin all over Poland and adaptation thereof for the purposes of culture;
    9. proper use of Fryderyk Chopin's heritage in the building of a new order resulting from Poland's access to the European Union, which focuses on the questions of culture and related basic identity problems, experience of common cultural tradition creating intergeneration links and dialogue at an international scale.

3. Organization and management

§ 7

The authorities of the Institute are: the Director and the Programming Board of the Institute, hereinafter referred to as the "Board".

§ 8

  1. The Institute is headed by its Director, who is appointed and revoked by the Minister, after consulting the Fryderyk Chopin Society, hereinafter referred to as the "Society", and other professional and artistic associations.
  2. The Director manages the Institute's affairs and represents the Institute vis-à-vis third parties, subject to the provisions of § 17.
  3. The scope of duties of the Director comprises in particular:
    1. responsibility for day-to-day activities of the Institute,
    2. preparation of plans of activities and financial plans for each calendar year,
    3. preparation of reports as to the merits and balance sheets for each calendar year and publication thereof,
    4. supervision over reasonable and effective management of financial funds and property possessed,
    5. staying in touch with culture institutions and other institutions in Poland and abroad, and with proper state administration and self-government authorities as well as with proper social institutions.
  4. The Director may manage the Institute assisted by deputies.
  5. Deputy Directors are appointed and revoked by the Minister upon request of the Director.

§ 9

  1. The Board is an advisory and consultative body of the Institute.
  2. The Board is composed of:
    1. 10 persons from among representatives of cultural circles from Poland and 3 from abroad, connected with Fryderyk Chopin's music, including 5 persons recommended by the management of the Society;
    2. Director of the National Library;
    3. Director of the National Museum in Warsaw;
    4. Rector of the Fryderyk Chopin Academy of Music in Warsaw.
  3. The Board members are appointed by the Minister, upon request of the Director, for a three-year term of office.
  4. The Chairman of the Board is proposed by the Board from among its members at the first session convened by the Director.
  5. The Chairman of the Board managing its works is appointed by the Minister.
  6. The membership in the Board shall expire in the following cases:
    1. resignation from the membership;
    2. due to illness permanently preventing performance of duties;
    3. due to violation of regulations of law in connection with the position held;
    4. death.
  7. If the membership in the Board expires, the Minister shall appoint Board members pursuant to the provisions of section 2.
  8. The members of the Board shall receive no remuneration for the participation in the works of the Board.
  9. The employees of the Institute may not be members of the Board.

§ 10

The tasks of the Board include in particular:

  1. giving opinion on annual and long-term programs and plans of the Institute and assessment of the implementation thereof,
  2. analysis of conditions and tasks facing popularization and protection of the heritage of Fryderyk Chopin and Polish music,
  3. searching for new forms of organizational, conceptual and financial support for the activities of the Institute,
  4. expressing opinions and submitting requests to the Director in all essential issues connected with the activities of the Institute.

§ 11

  1. The Board shall meet as the need arises, however at least once a year.
  2. Meetings of the Board shall be convened by its Chairman.
  3. The Director or other persons invited by the Chairman of the Board may participate in the meetings of the Board, without voting rights.
  4. Extraordinary meetings may be convened upon request of:
    1. at least half of the total number of the Board members
    2. Director.
  5. The meetings of the Board shall be recorded in the form of minutes, and the documentation of the meetings shall be kept in the Institute.
  6. Detailed procedure of the Board's activities shall be determined in the rules and regulations adopted by the Board and approved by the Director.

4. Internal organization of the Institute

§ 12

The Institute shall be composed of:

  1. Financial Department;
  2. Piano Competition Department;
  3. Science and Publishing Department;
  4. Music Education, Recordings and Concerts Department;
  5. Investment and Work Organization Department;
  6. The Fryderyk Chopin Museum at the Ostrogski Castle in Warsaw including its branches.

§ 13

  1. The departments of the Institute may be divided into teams and other organizational units.
  2. A detailed internal organization of the Institute is set out in the organizational rules and regulations provided by the Director of the Institute after consulting the Minister.

5. Property and financial management

§ 14

  1. The Institute shall conduct financial management according to the rules set out in the Law on organizing and conducting cultural activities of October 25, 1991.
  2. The basis for the financial management of the Institute is the plan of activities approved by the Director.

§ 15

  1. The proceeds of the Institute shall be as follows: donations from the budget, receipts from the statutory activities, including sales of the movables and lease and tenancy of property, subject to section 3, funds received from natural and legal persons and from other sources.
  2. The proceeds of the Institute include also receipts from its business activity which may be conducted to the extent consistent with statutory activities.
  3. The Institute may not sell or pledge museum collections, library, sound library, photo archives received from the Society, and shares in real properties connected with Fryderyk Chopin.
  4. The Director of the Institute shall ensure preparation of the annual financial statements on a due date, its obligatory examination by an expert auditor and its submission for the Minister's approval.

§ 16

The Institute shall earmark the proceeds obtained to cover the costs of its statutory activities and obligations.

§ 17

  1. Two authorized persons acting jointly may make declarations on behalf of the Institute in the scope of its property rights and obligations.
  2. The authorized persons are: Director and deputy directors, chief accountant and authorized attorneys-in-fact.
  3. The Director may authorize certain persons to perform acts in law in the name of the Institute, each time specifying their scope of powers.

6. Final provisions

§ 18

  1. All amendments to this statute may be made according to the procedure prescribed for its granting.
  2. The Institute is entered into the register maintained by the Minster.
[1] The amendments to the uniform text of the above-mentioned law were announced in the Journal of Laws 2002 No. 41, Item 364, 2003 No. 96, Item 874, No. 162, Item 1568 and No. 213, Item 2081, 2004 No. 11, Item 96 and No. 261, Item 2598 and 2005 No. 131, Item 1091.


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