Competition for visual identification of the 18th Fryderyk Chopin International Piano Competition Competition for visual identification of the 18th Fryderyk Chopin International Piano Competition

Competition for visual identification of the 18th Fryderyk Chopin International Piano Competition

Regulations Regulations

REGULATIONS
For the competition for the visual identity of the 18th International Fryderyk Chopin Piano Competition

Change in the Rules and Regulations of the Competition for the visual identification of the 18th Fryderyk Chopin International Piano Competition, announced on 19 January 2017

In connection with the introduction on 4 April 2017 of changes in the Competition schedule, the following points of the Rules and Regulations are being amended:

§II 5) All applications shall be submitted by 10 May 2017 at the latest (if the application form is submitted via a regular mail, the postmark shall constitute the date of submission). After receiving the complete application form, the Institute shall confirm that the application for Graphic Competition has been accepted.

§III 1) pkt 3 The Jury’s decision on qualification for the second stage of the Graphic Competition shall be published on the website of the Graphic Competition (www.en.chopin.nifc.pl/grafika) up to 31 May 2017.

§III 2) pkt 1 Those Graphic Competition participants who have qualified for the second stage shall use the form available on www.en.chopin.nifc.pl/grafika to submit to the Organiser by 30 June 2017 any and all elements of visual identity of the 18th International Fryderyk Chopin Piano Competition that are based on the Drawing of the Graphic Competition participant that has been qualified for the second stage based on the Jury's decision (hereinafter collectively referred to as "Competition Work").

§III 2) pkt 3 The results of the second stage of Graphic Competition shall be published on the Organiser’s website up to 17 July 2017.

§IV 1) Questions related to Drawing requirements must be submitted by 20 April 2017. Any and all such questions shall be answered by the Organiser no later than 28 April 2017.

§VI 1)  On 17 July 2017, the award shall be granted in the registered office of and by the Organiser based on the Jury’s decision on the results of the second stage.

 

§ I. Organiser

The competition for the visual identity of the 18th International Fryderyk Chopin Piano Competition (hereinafter referred to as "Graphic Competition") is organised by the Fryderyk Chopin National Institute with its registered office in Warsaw at ul. Tamka 43, 00-355 Warszawa (hereinafter referred to as "Organiser").

§ II. Zasady uczestnictwa 

  1. Anyone who is at least 18 years of age as at the date of announcement of the Graphic Competition (19th January 2017) may take part in the said competition.
  2. To take part in the Graphic Competition, it is necessary to submit to the Organiser a form which consists of::
    1. application form available at the Graphic Competition website (www.en.chopin.nifc.pl/grafika), which must be printed, duly filled out, and signed manually by the candidate for the Graphic Competition. The form shall include:

a) name and surname of the candidate for the Graphic Competition,
b) place of residence of the candidate for the Graphic Competition,
c) telephone number and e-mail address,
d) bank account number of the candidate for the Graphic Competition,
e) declaration: "I hereby agree to take part in the competition for the visual identity of the 18th International Fryderyk Chopin Piano Competition and accept its rules and regulations".

2. a graphic picture in JPG 300 dpi and EPS vector format (hereinafter referred to as "Drawing") which meets the requirements referred to in section 3 below, that must be submitted electronically via www.en.chopin.nifc.pl/grafika.

3. The Drawing must comply with any and all requirements specified below:

a) it must refer to Fryderyk Chopin on a symbolic level and the long-standing tradition of International Fryderyk Chopin Piano Competition,
b) it must be exclusively owned by the candidate and be the product of his or her imagination, also as regards the creator's copyrights,
c) it has not received any awards,
d) it did not constitute a visual identity of other event or product, whether in whole or in part,
e) it is scheduled to be used in B1 format and technique (707 mm x 1000 mm),
f) it includes all of the elements indicated below:

i. the text: "XVIII Międzynarodowy Konkurs Pianistyczny im. Fryderyka Chopina, Warszawa 2020" and "18th International Fryderyk Chopin Piano Competition, Warsaw 2020",
ii. the text: "1-23 października 2020" and "1-23 October 2020",
iii. the Organiser’s logo that can be downloaded from www.en.chopin.nifc.pl/grafika,
iv. strip space for around 10 logotypes.

4. The application form referred to in section 2 item 1 above shall be submitted in its original version (by mail, courier or personally during the business hours of the Institute) to the following address:

Narodowy Instytut Fryderyka Chopina
Tamka 43
00-355 Warszawa

5. All applications shall be submitted by 10 May 2017 at the latest (if the application form is submitted via a regular mail, the postmark shall constitute the date of submission). After receiving the complete application form, the Institute shall confirm that the application for Graphic Competition has been accepted.

6. The application shall be considered to have been effectively delivered once the recipient verifies that it is possible to open the submitted graphic file.

7. Each candidate for Graphic Competition may submit no more than one application as part of Graphic Competition. No more than three Drawings may be attached to the application.

8. An improper application may result in exclusion of the Drawing from the Graphic Competition.

9. The submission of application is voluntarily, and it in particular involves:

a) the approval and acceptance of any and all provisions of these Regulations,
b) consent for the processing of the candidate’s personal data. Data shall be processed by the Organiser for purposes related to the Graphic Competition, as well as its documentation and promotion. The Organiser shall also be data controller within the meaning of the Personal Data Protection Act of 29 August 1997 (i.e. Journal of Laws, item 922). The Organiser shall see to it that natural persons may exercise their rights under the Personal Data Protection Act, and in particular the right to access and correct their data,
c) free-of-charge transfer of ownership of the submitted Drawings into the Organiser and vesting in the said Organiser the non-exclusive right, unlimited by time or region, to use and manage the received competition works on all fields of use, which in particular means the production of copies of the works using any technique and via any data carrier whatsoever, including recording, marketing, public performance, exhibition, screening, reconstruction, broadcasting and re-broadcasting of the works, as well as making them publicly available so that anyone may access it at a place and time of their choosing, including via IT network (in particular via the Internet). The Organiser shall acquire the said rights as of the moment it obtains the Drawing. These rights may be exercised solely for documentation purposes, to promote and advertise the Graphic Competition, and as part of information on the Graphic Competition and reporting on its course.

 

§ III. Competition stages

1) First stage

  1. During the first stage, the Jury shall assess the Drawings submitted by the Graphic Competition. The Drawings of no more than three Graphic Competition participants shall qualify for the second stage.
  2. If a given participant submitted more than one Drawing for the Graphic Competition, the Jury shall specify the Drawing that has qualified for the second stage.
  3. The Jury’s decision on qualification for the second stage of the Graphic Competition shall be published on the website of the Graphic Competition (www.en.chopin.nifc.pl/grafika) up to 31 May 2017.

2) Second stage

  1. Those Graphic Competition participants who have qualified for the second stage shall use the form available on www.en.chopin.nifc.pl/grafika to submit to the Organiser by 30 June 2017 any and all elements of visual identity of the 18th International Fryderyk Chopin Piano Competition that are based on the Drawing of the Graphic Competition participant that has been qualified for the second stage based on the Jury's decision (hereinafter collectively referred to as "Competition Work"). The elements of visual identity referred to in the previous sentence shall include at least::

a) Poster in 1404x990 mm format – in pdf,
b) Horizontal banners: 828x315 px (Facebook), 888x283 px, 888x114 px,
c) Vertical banners: 160x600 px (Google), 300x1050 px (Google),
d) The cover of the booklet on the 18th International Fryderyk Chopin Piano Competition in pdf or jpg,
e) Invitation to concerts as part of the 18th International Fryderyk Chopin Piano Competition in pdf or jpg, and in any size,
f) Invitation to the Concert of the 18th International Fryderyk Chopin Piano Competition Prizewinners in pdf or jpg, and in any size,
g) Gadgets: cloth bag, leash, identifier, t-shirt, in pdf or jpg,
h) Certificate of the 18th International Fryderyk Chopin Piano Competition Prizewinner in pdf or jpg, and in any size,
i) Outdoor: information COLUMN: 127 x 237 cm, billboard: ML 3520 x 2470 mm.

2. The provisions of § II section 2 item 2, section 3 (a) – (d), section 5, section 7, section 9 (c) of these Regulations shall apply correspondingly to the Competition Work.
3. The results of the second stage of Graphic Competition shall be published on the Organiser’s website up to 17 July 2017.
4. The Organiser shall notify the prizewinners about the results of Graphic Competition by e-mail to the e-mail address specified in the application form.

 

§ IV. Explanations as to the Regulations

  1. Within the period of Graphic Competition, the persons who applied for it or who wish to take part in it may ask the Organiser any questions as regards requirements concerning the Drawing or Competition Work under the terms and conditions specified in this paragraph.
  2. The questions referred to in section 1 above are to be directed by e-mail to grafika@nifc.pl, with specification of the name and surname of the person asking the question.
  3. Questions related to Drawing requirements must be submitted by 20 April 2017. Any and all such questions shall be answered by the Organiser no later than 28 April 2017.
  4. The answers of the Organiser referred to in sections 3 and 4 above shall be published on the website of the Graphic Competition (www.en.chopin.nifc.pl/grafika).
  5. The answers referred to in section 5 above shall be treated as equal to these Regulations in terms of requirements for the Drawing and Competition Work.
  6. Any questions submitted after the dates specified in sections 3 and 4 above shall not be answered.

 

§ V. Jury

  1. The members of the Jury shall be appointed and dismissed by the Organiser’s Director. The composition of the Jury may vary at particular stages.
  2. The Jury shall assess the Drawings and Competition Works at each stage of Graphic Competition on the basis of artistic and aesthetic values of works and other requirements provided for in these Regulations, along with the Organiser’s answers referred to in § IV section 4 of these Regulations.
  3. The decisions of the Jury are made by simple majority of votes in the presence of the majority of Jury members.
  4. The Jury’s decisions are final.

§ VI. Prizes

1. On 17 July 2017, the award shall be granted in the registered office of and by the Organiser based on the Jury’s decision on the results of the second stage.
2. As part of Graphic Competition, the following awards shall be granted:

1) The 1st prize in the amount of 30 000 PLN for the winner of the Graphic Competition,
2) The 2nd prize in the amount of 10 000 PLN for the runner-up of the Graphic Competition,
3) The 3rd prize in the amount of 7 000 PLN for the person who comes in third place in the Graphic Competition.

3. The Jury may suggest another distribution of prizes than the one specified in section 2 above, but the number of prizes cannot be increased. The Jury may refrain from granting particular prizes.
4. The amount of prizes shall be decreased by income tax charged in line with applicable provisions.

 

§ VII. Copyrights

  1. The prizewinner is the participant of the Graphic Competition who has received the highest prize specified in § VI of these Regulations from the Organiser based on the Jury’s decision.
  2. The Organiser shall be vested with the ownership of the Competition Work, and it shall also acquire any and all proprietary copyrights to the Drawing and Competition Works on any and all known fields of use, and in particular:

a) production of copies using any technique (including print, reprography, magnetic recording, and digital technique in any system or format whatsoever and on any and all carriers, including uploading, downloading), digitalisation,
b) marketing, lease or rent of the original work or its copies,
c) public performance, exhibition, screening, presentation, broadcasting (whether wireless or not, using a ground station or satellite connection) and re-broadcasting via any system, technique or format, as well as making the work publicly available so that anyone may access at a time and place of their choosing, including via video-on-demand, web-casting, simulcasting, streaming, high definition (HD) and three-dimensional technologies (3D), VR technology, and as part of any and all telecommunication services using any systems and devices whatsoever (such as landline phones and/or mobile phones, desktop computers and/or laptops, as well as any available technologies, e.g. GSM, UMTS, etc., via telecommunication networks for data transmission),
d) use in a multimedia work,
e) saving the work on the memory of a computer or other device, making it available via IT network (including the Internet, multimedia networks, and IPTV), as well as ensuring the possibility of reproduction via an IT network.

3. The Prizewinner shall transfer into the Organiser the exclusive right, unlimited by time or territory, to grant the exercise of derivative copyrights to the Drawing and Competition Works, in particular to manage and use their developments. The Prizewinner shall also refrain from undertaking any activities that would limit this right in the future.
4. The Organiser shall be entitled to use the Drawing and Competition Work and/or their development, in whole or in part, as well as to introduce any and all changes and combine them with other works or artistic performances, in particular in connection with providing information on the competition in question, as well as the promotion, advertisement, documentation, recording or broadcasting of the 18th International Fryderyk Chopin Piano Competition, and the Prizewinner declares that he or she shall not consider such activities to infringe upon his or her reputation.
5. The Prizewinner shall not exercise supervision over the manner in which the Drawing and Competition Work are used, unless the Organiser requests the Prizewinner to exercise such supervision.
6. The Prizewinner irrevocably authorises the Organiser to exercise his or her moral rights to the Drawing and Competition Work, and the Prizewinner shall refrain from exercising his or her moral rights in a way that would restrain the Organiser from the exercise of its rights to the Drawing and Competition Work. The previous sentence in particular concerns decisions on making the Drawing and/or Competition Work available to recipients (the audience).
7. The establishment and transfer of any and all rights to the Drawing and Competition Work specified in this paragraph shall occur as of the time the Prizewinner receives the prize. The date on which the Organiser's bank account is debited shall constitute the payment date.
8. This paragraph shall also apply to any and all elements of Competition Work.

 

§ VIII. Final provisions

  1. Any matters which do not fall within the competence of the Jury shall be resolved by the Organiser. The Organiser shall decide in the event of doubts as to the interpretation of these Regulations.
  2. These Regulations were prepared in Polish and English. Should there be any doubts regarding interpretation, Polish version shall prevail.
  3. Any disputes shall be resolved by the common court with jurisdiction over the registered office of the Organiser.